Unit 2 – Presenting Information Preparation

 

The assessment of this unit involves a 15 hour controlled test in which you will need to produce 3 documents :

 

i) A document such as a leaflet, newsletter or flier.

ii) A document containing automated routines such as a mail merge letter, labels or invoice involving calculated fields.

 

iii) A presentation to an audience such as a webpage or PowerPoint.

 

The following document is to be used for a “dummy run” through the requirements of the unit, during this time your teacher will demonstrate the software skills & knowledge you require for this unit.

 

 

The tasks we have chosen for our preparation are :

 

i)                    A leaflet to advertise a ………………..

 

ii)                  A mailmerge letter and address labels to be sent to the people who have made recent enquiries about …………………….

 

iii)                A presentation for the opening of the ……………………..

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Task 1 – Leaflet to advertise  ………………...

 

Components

Criteria

Mark

Done ?

Design of document

 

 

Purpose of document / intended user

Why is this document being made, where will it be displayed, what content should be on it ?

Who will be the end-user / target audience, what are their needs, what style will appeal to them?

 

Image / ethos being conveyed

What style will you use – find some examples, what image of the company are you trying to communicate ?

 

Detailed design of documents

- Produce hand drawn designs

- Explanation of features used including

Ř      page size,

Ř      orientation,

Ř      margin sizes,

Ř      font styles,

Ř      font sizes

Ř      paragraph styles

- Origin of graphics or other imported data

- Explanation of pre-processing of images / text

- Settings for tabs / indents

 

Any other design points you feel are important to mention ?

 

 

 

    1

 

 

 

 

 

    1

 

 

 

 

 

    4

 

 

Use of basic features

 

In you leaflet you MUST use screenshots and annotation to show:

 

Use of different font styles and sizes

 

Use of bold, centre and underline

 

Justification

 

Bullet points

 

WordArt

 

Shading effects

 

Headers and footers

 

Use of at least two forms of electronic combination of graphical images e.g. scanned images, graphics from the Internet, clipart from disc, digital camera images, graphs from a spreadsheet, graphics from a paint or CAD package

 

Tables

 

 

 

 

    1

 

    1

 

    1

 

    1

 

    1

 

    1

 

    1

 

    2

 

 

 

 

    1

 

Use of advanced features

Each of the following may be awarded one mark – up to a maximum of 5 marks for this section.

 

You MUST use screenshots of tools (and before & after) and annotation to provide evidence of these advanced features

 

Different paragraph formats                                               

Different line spacing                                                           

Superscript and subscript

                                               

Customised tables   

                                               

Page or frame borders                                                        

Set and use own tabs                                                          

Set and use own indents                                                     

Watermarks

                                                                       

Pagination    

                                                           

Use of layering (forward and behind)                                

 

 

 

 

 

 

 

 

 

 

 

 

    5

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Task 2 – A mailmerge letter and address labels to be sent to the people who have made recent enquiries about …………………….

 

Done ?
Task 2 – AUTOMATED DOCUMENTS

 

Criteria

Mark

Design of document

 

 

Purpose of document / intended user

Why is this document being made, where will it be displayed, what content should be on it ?

Who will be the end-user / target audience, what are their needs, what style will appeal to them?

 

Image / ethos being conveyed

What style will you use – find some examples, what image of the company are you trying to communicate ?

 

Detailed design of documents

- Produce hand drawn designs – make sure you include merge fields

- Explanation of features used including

Ř      page size,

Ř      orientation,

Ř      margin sizes,

Ř      font styles,

Ř      font sizes

Ř      paragraph styles

- Origin of graphics or other imported data

- Explanation of pre-processing of images / text

- Settings for tabs / indents

- explain any calculated data / automated routines

- explain macros / templates used

- explain any code used

 

Any other design points you feel are important to mention ?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

    1

 

 

 

 

 

 

    1

 

 

 

 

    4

 

Use of basic features

 

You must include screenshots to provide evidence for the following tasks

 

Import data from an external source

-         Include a printout of your mail-merge template, clearly showing your merge fields.

-         Include a screenshot of selecting the database you will use as a source for your merge data

 

Use of suitable format and layout for data

-         Make sure your work is clearly laid out, matches the stated purpose, is error free and suitably formatted

 

Ensure automated routines work

-         You must include printouts (x6) of your mailmerge results, clearly identify any errors / improvements & correct them

 

     

 

 

 

2

 

     

 

 

 

 

 

 

2

 

     

 

 

2

 

Use of advanced features

You must include screenshots to provide evidence for the following tasks

 

Individual macros or modules created using internal programming capabilities of the software package

You should use at least 3 recorded macros in your document.

You must produce evidence of this in terms of :

-         macro name

-         Key/mouse clicks involved

-         Alterations to toolbars

-         Annotated visual basic code

-         Screenshots of the result of using the macro (before & after)

 

Using your own visual basic code (msgbox is best)

-         Give evidence of writing your code (VB screenshot)

-         Give evidence that your code works (screenshot message)

-         Annotate your code to show that you understand what it does

 

 

Individually designed templates (other than the normal template)

 

You should design your own template  and save it in the template file store for easy retrieval.

You should alter toolbars in your template

You should take screenshots to show evidence of you doing this

     

 

 

 

3

 

 

     

 

 

 

 

 

 

3

 

 

Task 3 A presentation for the opening of the ……………………..

 

Done ?
Task 3 – PRESENTATION

 

Criteria

Mark

Design of documents

 

 

Purpose of document / intended user

Why is this document being made, where will it be displayed, what content should be on it ?

Who will be the end-user / target audience, what are their needs, what style will appeal to them?

 

Image / ethos being conveyed

What style will you use – find some examples, what image of the company are you trying to communicate ?

 

Detailed design of documents

This should consist of a text commentary (in word) and hand drawn designs with clear details & justification of :

•Features to be used including page size – A5, A4 etc

 

•Orientation chosen – portrait / landscape etc

 

•Margin sizes – the area of “white space” around your document in cm.

 

•Font styles, sizes & colours – which font have you chosen to use and why is this suitable? Which parts of the document will have large size font?  What will you use colour for ?

 

•Explain any calculated data / automated routines –

This would include any details of :

-         mail merge settings

-         Sources of data (filenames & screenshots)

-         queries for mail merge

-         macros

 

•Paragraph styles – alignment, indentation, line spacing & how you choice makes the text effective in you document.

 

 

 

 

 

 

 

•Origin of graphics or other imported data –

You must give clear sources of your graphics :

-         from the web : give the full url and filename

-         scanned images : give details of magazine / book in terms of author, year of publication, title & page number. You should also include a screenshot of using the scanner.

-         Clipart – image name & search terms

-         Digital camera – give details of camera model used, date photo & location of photo, original image size. If possible include a screenshot of camera software.

-         Graphs from a spreadsheet – give filename and location of spreadsheet. Also include a screenshot of chart in spreadsheet

-         Graphics designed in a package – give details & screenshot of package used (eg photoshop), filename of image & date created

-          

•Explanation of pre-processing of images or text

You may have edited images or text before including it in your document. You must give details of :

-         what editing / pre-processing you have done

-         what software you used to do this

-         why you have done this

-          

•Settings for tabs & indents

You must give details of your tab settings and the indents you have set in paragraph style

 

•Explanation of macros and/or templates used

-         You must give details of what the macro / template is designed to do & how it will help the user

-         The steps you will take in designing you macro / template

-         Macro / template names

-         How you intend to modify toolbars to accommodate your macro / template

-          

•Explanation of any code used

-         If you use any visual basic code you must give details of this code, what it does and why you are using it.

 

 

 

 

 

 

•Explanation of navigation routes through the presentation

 

You should do a hand drawn design for your presentation and use arrows & annotations to show :

-         the action taken (eg on click)

-         the origin & destination of the navigation route

-         why you have chosen to use these navigation routes

-          

•Explanation of animated effects

On your hand drawn designs use annotations to show :

-         what will be animated

-         what type of animation will occur (eg fly)

-         is the animation automatic / manual

-         what timings will you use

-         why you are using the animation

 

•Explanation sound, video, animation & flash graphics

-         Give details of capture / creation method

-         Give details of source (filename & location)

-         Give details of interaction (play on click / automatic)

-         Give details of where, how & why you intend to use these in your presentation

-          

Any other design points you feel are important to mention ?

 

     

 

1

 

 

 

 

    1

 

 

 

 

 

 

 

 

 

    4

 

Use of basic features

 

You must include screenshots to provide evidence for the following tasks

 

Background styles

-         You should use a slide master and set up your own background style.

-         Include a screenshot of slide master view

 

Animation effects

Give screenshot evidence of animation effects in terms of :

-         Effect type (eg fly)

-         Order & timing

 

 

Transition effects

You should include screenshots of your transition effects settings